Minutes
Minutes of meeting held on the 2nd of July 2026
Present were Menai Hughes, FFuon Williams, Einion Edwards, Prys Ellis, Guto Jones, Dyfan Jones(chairperson) and Cll Gwennol Ellis, apologies from Kay Murphy, Maria Roberts and Llio Morris.
Last minutes were reed and signed as correct
Correspondence
[1] Internal Audit – audit has been completed by Emyr Mortimer and have been approved by the Community council, and signed by the chairperson. Account will be sent to Audit Wales for final auditing.
[1.1] Fit Conwy - no funding needed from community council this year as sufficient funding is in place.
[1.2] Kids with Cancer - letter asking for a donation - none given.
[1.3] Clocaennog wind farm - Grant given for the sum of £50,000 towards renovation of public toilets in the village.
[1.4] Marc Roberts - invoice for grant work £1,080.00 was paid.
[1.5] Haydn Roberts – invoice for the cutting of grass at Tyn Rhyd and the Church cemetery £670.00 was paid (three months work)
[1.6] Scottish power -invoice for £26.32 was paid DD
[1.7] Emyr Mortimer – invoice for internal auditing £480.00 was paid.
[1.8] Emyr Mortimer – engagement letter for internal auditing by Emyr Mortimer were signed by the chairperson for records.
[1.9] Carol Humphreys - invoice for plant bought for the flower pots in the village. Was paid £44.98.
[2] Plus Net - invoice for internet £26.99 paid DD
[2.1] HMRC - vat reclaimed £291.37
[2.2] Conwy B Council- invoice for the up keep of the library in the village £1,489.00 was paid.
[2.3] Emyr Mortimer – Payment for hire of Parish Room for Accountancy £900.00
[2.4] Conwy Council – payment for the warm hub £660.00
[2.5] Cadwyn Clwyd - payment of £9,900 grant funding from Brenig wind farm (an extra10% released after completion of work)
[2.6] Cemetery fee - grave stone for the late Bryn Roberts, £50.00, the burial of the late Brenda Jones £150.00, the late Hefin Edwards £400.00, and the late Ifor Davies £400.00.
[2.7] Planning applications – Agricultural shed at Fron Heulog - no objections (cll Gwennol Ellis did not take park in this discussion.)
[2.8] Cll Gwennol Ellis. Noted that the road from Glasfryn to Cefn Brith has been tarmac and for any further road issued to inform Gwennol to pass on to Conwy Council.
It came to our attention that anti social behaviour took place in the Cae Llwyd play field over the weekend, which is a concern to the community council and the village, a notice on face book will state if this happens again the police will be called.
Any other matter
[2.9] Bench at the playing field - it has come to our attention that the bench is carried around the field so safety reason it will be made safe attached to the ground - Einion Edwards has kindly offered to do the work.
[3] New Cemetery - it come to our attention that the stone by the gate are not safe - clerk to ask Glyn Hughes for a quote to make safe.
[3.1] Tyn Rhyd Cemetery – it come to our attention that the hedge needs cutting - the clerk to ask Haydn Roberts for a quote.
[3.2] Hedge near Hiraethog - it come to our attention that the hedge near Hiraethog needs cutting -the clerk to asks Elgan or Aled to ask who usually cut s the hedge.
[3.3] Kerb - it come to our attention that one of the kerbd outside the Queens is loose the clerk to contact Conwy
[3.4] Clerks salary contract was updated and signed by the chairperson.
[3.5] Risk assessments – were updated and signed by chairperson.
[3.6] Litter picking – note that and evening of litter picking in the village will take place on the 10 of July at 7.00 in the evening - a notice to be put in place on face book for anyone that would like to join.